Use this option to distribute publications, alerts, or subscriptions by email. This is a good idea if you want to send the scheduled message to users who don't have access to Pyramid, or if you want to ensure the scheduled content will be seen quickly by the relevant recipients.
Note: This option is only available if email messaging services have been enabled from the Admin console.
Email Distribution Settings
Distribution
Limit to fully successful results only
Select the Limit to fully successful results only checkbox to prevent automatic distribution where content was not built completely successfully; that is, where a scheduled build "finished with errors" (or is a "Partial Success" in the language of the Task Manager):
- Where this option is not selected (default), the output is built and automatically distributed according to the schedule. The broken item is simply excluded from the output.
- Where this option is selected, the output is built with the missing broken item but it is not automatically distributed. You can still view the built output in the Schedule Manager, but it is not distributed.
Email Address Source
From the Email Address Source drop-down (green arrow above), select one of the following options:
- Email Distribution is Off: Choose this option to disable email distribution for the current schedule.
- Static Email List: Choose this option if you want to configure a static list of email addresses to distribute the scheduled content to.
Note: Publication scheduling also enables distribution to dynamic lists.
Static Email List
To distribute the scheduled content to specific email addresses, you can do one of the following:
- Type the relevant email addresses into the field as a semicolon-separated list.
- Click the Expand icon (blue arrow above) to open the Text Editor. Type the email addresses into the Text Editor as a semicolon-separated list. Click OK to close the editor.
Email Template
Supply details of the Email message that should be sent to your recipients:
Subject
Use the subject field to summarize the main topic or purpose of the message.
Message
Add some message content for your email.
Shortcut keys to add
You can also add variables to your Subject and your Message that will be replaced with the relevant values when the email is created. See Shortcut keys to add (purple highlight above) for the full list.